AI in academic writing processes

Preliminary Notes

• The information on this page serves as a suggestion and orientation. We would like to support you in deciding how AI use can be indicated and documented in your modules, especially in text production processes.
• We recommend that you engage in dialogue with your students and, if possible, proactively indicate how students can or cannot use AI in your courses.
• You can also use these text modules, e.g. for AULIS or your syllabus.

- As of March 17, 2025 -

General information

Since generative AI technologies have automated text production and are changing common writing and reading practices in the academic sphere, the question of how to disclose and document AI usage in scientific writing and research processes has become a topic of discussion.

While certain trends are emerging in terms of how to disclose and document AI usage in academic writing, there is still no universal agreement across disciplines on the best approach. Instead, there are currently only guidelines specific to individual fields.

The following information is not intended to be a definitive or binding set of rules. Instead, it aims to provide a starting point for discussion between teachers and students, help reduce uncertainty, and offer a framework for implementing AI disclosure and documentation in academic writing.

AI labeling and documentation

Here you will find a compilation of materials relating to the labeling and documentation of AI use academic writing.

• Recommendations for the HSB: Three selected variants with templates
• Summary documents on the advantages and disadvantages of various labeling approaches
• Selected materials from scientific practice of professional associations, publishers, and scientific institutions

AI labeling: Recommendations for the HSB

• We have selected three of the most common examples from the various options for AI labeling and documentation and created corresponding templates. They can be used under the CC BY license and adapted to your own requirements or combined.
• If you have any suggestions or important subject-specific additions to the examples and templates, please write to the writing lab.

AI disclosure and labeling: Further information

The debate about disclosure, documentation and labeling options for AI use in academic writing is in full swing. We have selected interesting resources, which can help you and your students in dealing with the topic.

Academic pactice - options for disclosure, labeling and documentation

Here you will find various examples of how major professional associations, publishers, and research funding institutions formulate their guidelines for disclosure and documentation of AI use, and thereby define what is considered scientific integrity within their framework and what is not accepted.