Information for applicants according to Section 13 General Data Protection Regulation (GPDR)

Thank you for your interest in the Hochschule Bremen and your application for the advertised position or professorship.

When using our online application system, you provide us with information and personal data. We hereby provide you with information on the processing of your data in accordance with Section 13 of the General Data Protection Regulation (GPDR).

By accepting the terms of use and sending the completed online form, you agree that your data may be processed in accordance with the legal requirements.

Responsible person

Responsible for data processing:

Hochschule Bremen,
(a public corporation and institution of the Free Hanseatic City of Bremen)
Neustadtswall 30
28199 Bremen
Deutschland

represented by the Rector
Phone: +49 421 5905 2222
E-Mail: info@hs-bremen.de
Homepage: www.hs-bremen.de

Contact details of the data protection officer

Hubert Willmeroth

Hochschule Bremen
Neustadtswall 30
28199 Bremen
Deutschland

Phone: +49 421 5905 2158

E-Mail: Datenschutz@hs-bremen.de

As part of the online application process, we process the data that we receive from you in order to reach a decision on entering into an employment relationship, as well as general data that is required for the HSB web pages.

1. Applicant’s data

The data required for the online application are marked as "mandatory fields". In addition, you may provide further voluntary information in the "optional fields".

In addition, you can upload your detailed application documents as a file attachment, in particular your CV, cover letter, educational and work references as well as other information that complements your profile.
As the person entering the data, you alone are responsible for its accuracy.

We take the protection and trustworthy handling of your personal data very seriously. You may rest assured that we have taken all necessary technical and organisational measures to protect the data you provide with appropriate measures against loss, misuse or unauthorised use. Your data is stored in a secure operating environment that is not accessible to the public.

Processing purposes and legal basis

The data processing is carried out for the purpose of and within the framework of examining the prerequisites for entering into an employment relationship between you and the Hochschule Bremen as well as for the purpose of selection from the applications received according to suitability and qualification.

The legal basis is Section 12 of the Bremen Implementation Act for the EU General Data Protection Regulation in conjunction with Section 85 of the Bremen Civil Service Act.

If you also voluntarily provide us with personal data, we process this on the basis of your revocable consent in accordance with Section 6 (1) Sentence 1 a, Section 7 GDPR in conjunction with. Section 26 (2) Bremen Data Protection Act.

Another legal basis is Section 6 (1) f GDPR (legitimate interest). Our legitimate interest results from the processing purpose mentioned.

If you also voluntarily provide us with personal data, we process this on the basis of your revocable consent in accordance with Section 6 (1) Sentence 1 a, Section 7 GDPR in conjunction with. Section 26 (2) BDSG (Federal Data Protection Act).

Your personal data will be treated confidentially. All data protection regulations will be observed. The data will not be processed for purposes other than those stated.

Recipients of your data

Your personal data will be made available to the offices involved within the university (university management, personnel department, appointment committee, faculty or departmental council, staff representatives, women's representatives, representatives of the severely disabled) as part of the processing of your application.

In the case of an appointment procedure, should you be shortlisted for the position in question your data will be passed on to external experts. Your data will not be passed on to any other external bodies or persons.

If necessary, we use service providers who are strictly bound by instructions, who support us e.g., in the areas of IT or the archiving and deletion/destruction of documents and with whom separate contracts for order processing have been concluded.

It goes without saying that we treat your data confidentially and do not pass it on to third parties.

Sources of the data

We only process the personal data that you provide us with as part of the application process.

Duration of storage

The personal data will be stored until the purpose of the processing has been achieved and the selection procedure has been completed. They are deleted immediately as soon as the stated purpose has been achieved or the procedure concerned has been completed. This is usually the case after 6 months at the latest. In the case of non-inclusion in an appointment proposal, this is regularly the case no later than 6 months after a rejection has been issued.

In individual cases, certain data may be stored for a longer period of time (e.g. travel expense reports). The duration of storage then depends on the statutory retention obligations, which may result from the German Fiscal Code or the German Commercial Code, among others, and may be from 6 to 10 years. Further storage of your data is also permissible insofar as further processing is necessary for the assertion, exercise or defence of legal claims after we have weighed up the interests involved.

Automatic decision-making

Since the decision about your employment is not based exclusively on automated processing, no automated decision in individual cases within the meaning of Section 22 GDPR takes place.

2. Usage data

In connection with safeguarding the security of the system, when you visit our website our servers temporarily store the connection data of the requesting computer, the web pages you visit on our site, the date and duration of your visit as well as the recognition data of the browser and operating system used and the website from which you visit us.

The aforementioned log data is only evaluated anonymously.

Your rights

As a data subject, you have the right to information about the personal data concerning you (Section 15 GDPR) as well as the right to have any inaccurate data corrected (Section 16 GDPR) or to have it deleted if one of the reasons mentioned in Section 17 GDPR applies, e.g. if the data is no longer needed for the purposes pursued. There is also the right to restriction of processing if one of the conditions listed in Section 18 of the GDPR applies and, in the cases of Section 20 of the GDPR, the right to data portability. If the processing of data is based on your consent, you are entitled to revoke your consent to the use of your personal data at any time in accordance with Section 7 GDPR. Please note that the revocation is only effective for the future, i.e., not retrospective. Processing that took place before the revocation is not affected. Please also note that despite your revocation we may have to retain certain data for a certain period of time in order to comply with legal requirements (see "Duration of storage" for more details).

Right of objection

In cases where we process your personal data on the legal basis of Section 6 (1) 1 e or f GDPR, you have the right to object at any time for reasons arising from your particular situation. We will then no longer process the personal data unless there are demonstrably compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

For questions regarding data protection and to assert your rights as a data subject, please contact: Datenschutz@hs-bremen.de

Furthermore, as a data subject, you have the right to lodge a complaint with a supervisory authority if you are of the opinion that the processing of data concerning you violates data protection regulations. The supervisory authority of the Free Hanseatic City of Bremen is:

The State Commissioner for Data Protection and
Freedom of Information of the
Free Hanseatic City of Bremen

Arndtstraße 1,
27570 Bremerhaven,
Phone: +49 471 596 2010, or
+49 421 361 2010,
Fax: +49 421 496 18495,
E-mail: office@datenschutz.bremen.de.